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Research Program Coordinator

University of Wisconsin-Madison

Job Summary:

The Research Program Coordinator will coordinate research projects for Dr. Earlise Ward’s research team at the Department of Family Medicine and Community Health. The Ward Wellness Collaborative conducts community engaged research focused on African American adults’ mental health and culturally competent mental health services. The Research Program Coordinator will work directly with study team members, collaborators, stakeholders and research participants to ensure that all study objectives are met. This position requires excellent administrative, organizational, written communication and interpersonal skills, as well as independence in planning, organizing and implementation.


Plans and coordinates the administrative, operational, outreach and promotional activities related to research studies that may be collaborative and independent. Serves as a subject matter expert.

  • 20% Coordinates the daily activities and contracts related to one or more research program(s)
  • 10% Assists in the development, coordination, and facilitation of trainings and workshops for internal and external audiences to disseminate research program developments and information
  • 20% Plans, develops, and implements processes and protocols to support research aims
  • 10% Serves as a unit liaison and subject matter expert among internal and external stakeholder groups, collaborates across disciplines and functional areas, provides program information, and promotes the accomplishments and developments of scholars and research initiatives
  • 10% Monitors program budget(s) and approves unit expenditures
  • 10% Develops policies, procedures, and institutional agreements on behalf of the program
  • 10% Interacts with study participants, conducts data collection and monitors participants throughout study
  • 10% Serves as a key resource for IRB (Institution Review Board) communications (including, but not limited to, applications, changes, continuing reviews, adverse event reporting)

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background – people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion


Bachelor’s Degree


– Experience coordinating complex research projects. Preference will be given to research experience within public/community health and/or mental health
– Experience collaborating with study team members, collaborators, community stakeholders and research participants
– Ability to work independently and take initiative on tasks and/or projects
– Ability to consistently maintain a high level of attention to detail and demonstrate organizational skills
– Ability to communicate effectively (verbal and written)
– Ability to prioritize and manage multiple projects

– Knowledge of REDCap database or other research databases, and data quality management
– Knowledge of UW regulations and procedures, including the Institutional Review Board (IRB)
– Knowledge of research confidentiality and privacy issues


Drivers License – Valid and Meets UW Risk Management Standards
Travel is required. Must provide own transportation or a valid driver’s license and eligibility for Car Fleet usage is necessary.

Work Type:

Full or Part Time: 50% – 100%

This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.

Appointment Type, Duration:



Minimum $58,000 ANNUAL (12 months)
Depending on Qualifications
Employees in this position can expect to receive benefits such as generous vacation, holidays, and paid time off; competitive insurances and savings accounts; retirement benefits. Benefits information can be found at (

Additional Information:

The University of Wisconsin Department of Family Medicine and Community Health is a large, tier-one clinical department in the UW School of Medicine and Public Health (SMPH). UW DFMCH has 171 faculty, 261 adjunct faculty, and 110 staff located throughout the state. Combined with its associated UW Health clinic operation, the department boasts over 750 total employees transforming health care in Wisconsin. The DFMCH is committed to patient care while also offering outstanding educational and research programs. There are over 150 residents in our sponsored and academic partner programs, and more than 400 medical students train in the department each year, with the Madison residency program ranking fifth in the nation for 2023. In fiscal year 2022, our physicians and residents practicing at 17 clinics throughout the state managed over 358,000 patient visits – an integral part of the department’s success. Research funding from the NIH and other state, federal and private sources exceeded $9.8 million in fiscal year 2022 and supported several areas of interest including major research projects in pain management, addiction and substance misuse prevention and treatment, and infectious disease surveillance. Learn more about our department’s work and our DEI commitment by visiting

DFMCH has a Diversity, Equity, and Inclusion (DEI) Committee that was formed in 2015. The committee’s vision is for DFMCH to be a place where everyone feels engaged, included, and has a sense of belonging; a place that reflects the community we serve at all levels.

Effective January 1, 2020, the U.S. Department of Labor Fair Labor Standards Act (FLSA) will be updated to require that positions earning less than $35,568 annually be considered non-exempt under FLSA provisions for overtime (see Based on these rules, if the person selected for this recruitment will earn less than the new salary threshold at January 1, 2020 ($35,568 annually), he/she will be an academic staff non-exempt employee, will be paid hourly, and will receive overtime compensation for any hours worked over 40 in a workweek.

The successful applicant will be responsible for ensuring eligibility for employment in the United States on or before the effective date of the appointment. University sponsorship is not available for this position.

Please be aware that successful applicants are responsible for ensuring their continuous eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of employer sponsorship) on or before the effective date of appointment. This position is an ongoing position that will require continuous work eligibility. If you are selected for this position you would have to provide proof of work authorization and eligibility to work.

This position has been identified as a position of trust with access to vulnerable populations. The selected candidate will be required to pass an initial caregiver check to be eligible for employment under the Wisconsin Caregiver Law and every four years.

Work schedules may include work evenings and weekends based on operational needs and position expectations.

How to Apply:

To apply for this position, please click on the “Apply Now” button. You will be asked to upload a current resume/CV and a cover letter briefly describing your qualifications and experience. You will also be asked to provide contact information for three (3) references, including your current/most recent supervisor during the application process. References will not be contacted without prior notice.


Paige Steinert
Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.

Apply for this Job
Date Posted
November 8, 2023
Job Type
Madison, WI

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