Live Webinar (40 Minutes)

To abide by WELCOA’s established webinar standards, we require the following for all live presentations:

• Please provide the name(s) and email(s) of your session speaker(s).
• Presentation should be no more than 30 minutes. (This allows time for Q&A during the final 10 minutes.)
• Presentation slides must be in widescreen format (16:9).
• Presentation slides must be provided one week in advance of live event.
• If you want to have poll questions, please provide them one week in advance of live event.
• Include any necessary “takeaway” materials. These can be included as incentives in the post-webinar survey. (URL links for all referenced websites, PDFs for all personal reports, etc.)
• We encourage a call to action at the closing of your presentation as a way for you to capture additional leads—whether it’s a free trial, free download, resource, etc. accessible to attendees via a link to a page on your website and/or landing page. This can be shared through the Zoom chat panel.

Pre-Recorded Webinar (30 Minutes)

To abide by WELCOA’s established webinar standards, we require the following for all pre-recorded presentations:

• Presentation should be no more than 30 minutes.
• Presentation slides must be in widescreen format (16:9).
• Audio files must be in AIF or WAV formats (sample rate: 44.1 Hz, stereo or mono, 16-bit depth).
• Include any necessary “takeaway” materials. These can be included as incentives in the post-webinar survey. (URL links for all referenced websites, PDFs for all personal reports, etc.)
• We encourage a call to action at the closing of your presentation as a way for you to capture additional leads—whether it’s a free trial, free download, resource, etc. accessible to attendees via a link to a page on your website and/or landing page.

If you don’t already have recording software at your disposal, then we recommend for the ease and convenience of recording your presentation session on your own time in the comfort of your home or office, we ask that you download the audio recording software, Audacity. It is free and works best for what we need for optimal presentation recordings.

Download Audacity

Please connect a USB headset with a built-in microphone to your computer. Set it accordingly as your input audio source under your operating system’s sound settings. When exporting your recording (File > Export Audio), select one of the two following formats as the file type to submit to us:

• AIFF (Apple) signed 16-bit PCM
• WAV (Microsoft) signed 16-bit PCM

Here are our recommended best practices for recording:

• Diffuse background noise (i.e. copy/fax machines, shuffling papers, humming fans, squeaky chairs, etc.).
• Silence all electronic devices, calendar and email notifications, and remove any noisy pets from your recording area.
• Record in a quiet, closed room or space where you will not be disturbed.
• If possible, choose a carpeted room with minimal windows to minimize echo (reverb)

• A one-second pause is recommended to indicate that you are transitioning from one slide to the next.
• Keep the microphone at the same distance from your mouth at all times and avoid handling it while recording.
• If recording multiple parts, start each audio recording with a stated name (i.e. “This is objective 2, slide 12…”)
• Keep a bottle of water handy to avoid dry-mouth.

WELCOA can take care of most minor edits; however, reserves the right to ask presenters to re-record in part or in full.

• Stumbling on your words (pause, then restate)
• Long pauses or dead air
• Coughs, sneezes, deep breath or clearing your throat

• Frequent or excessive “um’s”
• Incoherent or fast speech
• The integration of any solicitous content

To see past examples of Premier Provider webinars click here.